What the invoice tells you
Commercial paperwork should identify seller, buyer, goods, quantities, price and currency. Descriptions such as parts or accessories may be insufficient. Supply a specification, use and material where relevant to classification. A supplier’s code should be checked against the appropriate tariff.
Origin and delivery terms
Dispatch country is not necessarily origin. Tariff preference requires the relevant origin rules and evidence, not merely purchase in the EU. Delivery terms help establish transport costs and responsibilities but do not replace customs-valuation information. Include freight and insurance costs where relevant.
Before sending the documents
Confirm the importer’s EORI, intended procedure and payment arrangements. Establish any additional controls or licences before loading. Electronics, food and personal belongings do not share an identical document list. An agent can check completeness but should not fill factual gaps with assumptions.
Before you commission the work
- Invoice and specific goods description.
- Packing list, weight and package count.
- EORI and transaction-party details.
- Origin, freight costs and relevant licences.
What to watch out for
Buying from a warehouse in Poland does not establish preferential EU origin. Goods manufactured elsewhere may have different duty treatment.
Official sources
General information, not a customs decision or individual tax advice. Requirements depend on goods, route and circumstances; check current guidance before transport.
